Sounding like a Human and Not a Robot in Call Centers
Verbatim! Verbatim! Verbatim! This form of disseminating service to the prospects through scripting is eroding the essence of creating rapport and fostering human interactions in call centers. Do you read scripts directly without saying things such as “hi, how have you been today? How can we help you?” If you’re doing so, then you’re making callers feel they are on a robocall.
Static templates are running out of time, and they are rapidly replaced by dynamic ones which enable agents to adapt to different situations with ease. We’ve winnowed down to the very crucial elements that as an agent you need to observe to avoid sounding like a robot as you go through call center scripting software.
Tip #1 Use Scripts for Knowledge For Reference Only
In your utter senses, can you mock your potential client? Possibly not. Customers feel mocked when they hear you blurb unstoppably without giving them a chance to express their concerns. Scripts should be treated as guiding tools only, and sources of reference in case customers ask something you’re not aware of. With a call center scripting software, you can do quick references with ease.
This incredible tool also works hand in hand with CRM call center software to enlighten you with vital data and reports about the potential customer. This way, you can be cognizant about all inbound calls directed to you in a matter of seconds.
Tip #2 Personalization and Empathy with Call Center Scripting Software
Even if your call center serves over a million clients, the millionth customer wants to feel like she/he is part of the company like everyone else. Call center scripting software was in fact crafted to assist you to take care of all clients effortlessly regardless of their stature or origin. That was then; today, customers are very complex, and they can quickly tarnish your company’s image if one customer service agent makes a mistake.
While scripts are vital components, use call center reporting software alongside the scripts to pass a consistent flow of information to the customer and avoid verbatim. Create a relationship with the customer by examining in the reports how previous customers with the same problem got assisted. Moreover, use this call center reporting software tool to create a personalized info about the client so that when he calls another time, other agents can readily know the kind of person he/she is.
Tip #3 Focus on Quality of Calls and Not Number of Calls
Many agent managers go wrong by appraising agents based on the number of calls they can handle per hour. Agents should actually be judged depending on the number of quality responses and help they give to customers. Most call center phone systems are equipped with open source call center recording software that records conversations between the customers at the agent.
Disclaimer – be aware of rules and regulations governing the privacy of customers in your area of operation.
Tip #4 Cultivate Business Culture into the Heart of Every Agent
The definition of business culture is widely subjective, but it generally implies to the company’s core values and vision. Your brand and products are exact replicas of your culture. Therefore, customers who find your brands attractive definitely love the culture in your business. When customers are excited about your culture, don’t disappoint them by reading the scripts in a manner they’d rethink about their love for your business. Train agents and cultivate in them the core philosophy behind your business.
To get started using the best scripting tools that would make you sound like a real person when using scripts, you need call center software for small businesses to control your call center efficiently. If you don’t know how to start, we’re here as Nectar Desk to give you free support anytime.